Project Management – Small Steps …

The term project management used to have me shaking in my shoes! I am the type of person who takes on one too many projects at a time because I have so many goals to fulfill my bigger picture (personally and professional). But then one day I sat down to sort out of brain onto one of my trusty to-do lists and realized it’s not about how many projects I have on my plate to complete, whether short or long-term, but HOW I plan to attack them all.

Not everything needs to be done at once or even within one year.

It must be considered that there is nothing more difficult to carry out nor more doubtful of success nor more dangerous to handle than to initiate a new order of things. ~  Machiavelli, Philosopher

Back in November I created a project management breakdown for you with 4 simple, yet very important, stages so you could adjust your workflow (not matter how crazy) accordingly. Like most things, this process becomes easier the more you do it – and the more you know about how to execute things well. It’s all about baby steps because every single step you take towards the top IS POSSIBLE due to all the little steps you took in the past, or the ones you are taking right now …!

Here are some rules of thumb I go by that may be helpful to adjusting your project management process …

  1. Develop a plan for each individual project (no matter the size).
  2. Break down the workflow structure into its component parts.
  3. Use an online project management tool such as Asana, Trello or Evernote.
  4. In your online project management tool, take your workflow structure and break things down even further into a deliverable list and a task (smaller steps and actions) list with start and end dates.
  5. Focus on the plans you set out above, so you don’t fall off the track.
  6. Follow your schedule with your vigorous time management by executing and controlling each plan.

“Operations keeps the lights on, strategy provides a light at the end of the tunnel, but project management is the train engine that movies the organization forward.” – Joy Gumz, Author

And there we have it, 6 simplified steps to keep from shaking in your shoes every time you think about project management. In short, be SMART about it …

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Picture of Crystal Kordalchuk

Crystal Kordalchuk

Crystal is an artist, a writer, an organizer, a dreamer, a doer, and down-right proud of it NERD!.

Struck with a love for #AllThings creative at a very young age, Crystal dreamed of a life fueled by her passion for creating and bringing the stories and images in her mind into reality.

As she worked toward her dreams, she earned a diploma as a Computer Applications Specialist then another in Graphic Design and from there began to develop her extensive background in multimedia and the arts. She began her worked in the magazine industry as a layout designer and had a succession of design jobs thereafter. It was her role as a graphic/web designer that gave her the first real glimpse of her future. Soon she began a side job as a freelance designer while keeping one foot in the corporate world. A spark was lit! She turned her freelance gig into a full-time business combining design work with her other passion: creating organization from virtual chaos.

Crystal is one of the most organized individuals on the planet. She is by all means a Zen master of her crafts. She excels at helping others become “untangled” and provides her clients with tools to run their businesses smoothly while she takes care of the details behind the scenes. Thus Virtually Untangled was born. A successful business where her work as a top notch creative in graphic and web — with a twist of virtual assistant — married into one amazing place where clients can come with their virtual messes and become magically untangled. Crystal can always make sense of even the most unorganized chaos and offers a virtual detox of order and peace, so her clients can get busy doing the work that they love the most.

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