Behind the Scenes: How Being Organized Can Save Your Life

I know I talk a lot about the importance of being organized but this is truthfully serious business! And most recently I touched base on some really good Habits of Highly Organized People where I took a mini deep dive into 6 really helpful steps to help you keep things simple, develop routines, have a place for everything, and put everything in its place, keep a current and detailed to-do list, purge routinely, and don’t get bogged down by perfectionism.

You will never change your life until you change something you do daily. The secret to success is found in your daily routine.
~ John Maxwell, Author and Speaker

I would not be where I am today if it were not for my crazy organizational skills. And I don’t preach … I live by those rules. And, not just those ones.

Today I want to elaborate on this a bit more. So, grab a coffee and let’s get started …!

Create a “To Do” List:
Doing this will help you focus and be organized in your approach to getting things done. Before technology took over, it was all paper and pen but now there are so many technical options to help make time saving “to do” lists even better. However, I like to do both. I have my wall calendar for my events (meetings, birthdays, holidays and blog posts) then I use my day planner for much of the same but with extended details/notes and then I co-combine my Outlook calendar with my phone calendar and tasks app. And just if this doesn’t sound crazy organized enough … I add in Evernote and Asana. This way I have all my bases covered, ease of access all over my office (and home) and they all speak to one another. So, there is no excuses for missed deadlines, meetings, birthdays or personal appointments and tasks/projects.

Stay Organized:
Now of course there’s only a million and one ways to STAY ORGANIZED so I’m just going to touch on one that I know will be beneficial to all you entrepreneurs reading this. YOUR EMAIL. Here’s the steps …

Review your daily accomplishment list and decipher the priorities. Is there a deadline? Multiple deadlines? Meetings in between? Personal business needs/goals?
Next, create yourself a “today” list (or folder) and add all those things into it.
Colour code your priorities (I like using red for “urgent”, yellow for “very important” and then code the rest on the list in other colours that make sense to me for my personality type – really preference for the rest.
Review the list again now that it’s sorted. Do you have some items that can maybe wait until tomorrow? Or later on in the week? If so, go on and create yourself a “tomorrow” folder and plunk them all in there.
Rinse and repeat this step for the rest of the week, month of whatever tickles your fancy.

This is where I choose to use Asana as you can organize based on client (or personal business need) and add timelines in an easy and fashionable order – with notes!

Create a Stress-Free Living Environment:
If everything has a “home” you won’t need to spend any extra time looking for them when needed. So, the key here is to keep things organized and stick to it. And don’t be afraid of sorting things too much. The more categories of things you come up with (whether labels, tabs on folders, buckets in drawers, dividers, notebooks, etc.), the easier if will be to find exactly what you need and when you need it. A good example to imagine this being at its fullest potential is tax time. No more searching through endless piles, boxes and/or envelopes of paper. This is why I always stress how much everything needs a “home”.

Once you have mastered time, you will understand how true it is that most people overestimate what they can accomplish in a year – and underestimate what they can achieve in a decade! ~ Tony Robbins, Author, Entrepreneur and Life Coach

Oh, and not to mention the health benefits of putting organization into place in your life. I bet most of you haven’t pondered on all the long-term affects of this (well, maybe in the back of your mind but not forefront).

Leads you to better eating habits;
Give you that much needed energy boost;
Makes you feel happier and less introverted;
Improves your sleep habits; and
Lowers your heart attack risk by up to 30%.

So, as you can see being organized can really save you life! By adapting to some of these habits you will be able to reduce your daily, weekly and yearly stress therefore save yourself years on your life. Plus, it also keeps you sharp! You will be able to tackle all of life’s details with better organization!

Being organized isn’t about getting rid of everything you own or trying to become a different person; it’s about living the way you want to live, but better. ~ Anonymous

Granted, it may take a bit of effort (or a lot depending how out of sorts things have gotten) but organizing your life will allow you to use your time and efforts more efficiently. You will become the master of your time and money – not the other way around. And not only that, but the more thought out your schedule (and even budget) is, the less you will need to worry about it!

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Crystal Kordalchuk

Crystal is an artist, a writer, an organizer, a dreamer, a doer, and down-right proud of it NERD!.

Struck with a love for #AllThings creative at a very young age, Crystal dreamed of a life fueled by her passion for creating and bringing the stories and images in her mind into reality.

As she worked toward her dreams, she earned a diploma as a Computer Applications Specialist then another in Graphic Design and from there began to develop her extensive background in multimedia and the arts. She began her worked in the magazine industry as a layout designer and had a succession of design jobs thereafter. It was her role as a graphic/web designer that gave her the first real glimpse of her future. Soon she began a side job as a freelance designer while keeping one foot in the corporate world. A spark was lit! She turned her freelance gig into a full-time business combining design work with her other passion: creating organization from virtual chaos.

Crystal is one of the most organized individuals on the planet. She is by all means a Zen master of her crafts. She excels at helping others become “untangled” and provides her clients with tools to run their businesses smoothly while she takes care of the details behind the scenes. Thus Virtually Untangled was born. A successful business where her work as a top notch creative in graphic and web — with a twist of virtual assistant — married into one amazing place where clients can come with their virtual messes and become magically untangled. Crystal can always make sense of even the most unorganized chaos and offers a virtual detox of order and peace, so her clients can get busy doing the work that they love the most.

Behind the Scenes: How Being Organized Can Save Your Life

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Crystal Kordalchuk

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