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50 Tasks a Virtual Assistant Can Do For You …
One of the misconceptions of working with a virtual assistant (VA) is that this one person can do everything for you. Now, sometimes this may be the case but truthfully, it rarely is. Not in the real world and in no way shape or form the virtual world.
Now, in order to use your virtual assistant to grow your business the way you need, it is better to hire for the role, not the task. What does that mean you ask? It means building a team. A team that can work together to achieve your every business need and desire.
It is important to keep in mind and acknowledge that no one person can handle all the different roles as a VA. It is all about using what you have to get what you want and need out of your team building and outsourcing.
To help build success in your business, here is a list of 50 tasks that you can outsource to a virtual assistant …
- Dropbox or Google Drive Organization
- Data Entry in Microsoft Office or Google Docs
- Creating and Managing Spreadsheets
- Filtering Emails and Managing Spam
- Database Building and Updating Contacts (or CRM)
- Calendar Management and Appointment Scheduling
- To-Do List Creation and Management
- Preparation of PowerPoint/Keynote Presentations
- PDF Conversation, Splitting and Merging
- Transcription of Video and Audio Files
- Report and/or Form Creation
- Online Research and Content Curation
- Data Mining and Development/Lead Generation
- Moderating Social Media and/or Blog Comments
- Project Management (between you and your team members)
- Creation and Preparation of Training Materials
- Creation of Social Media Business/Group Accounts
- Social Media Management/Scheduling
- Uploading of Video to YouTube Channel
- Editing Basic Audio and/or Video Files
- Creating a New List in Email Marketing Software
- Adding/Removing Subscribers
- Creating/Scheduling Broadcast Emails to Promote Content
- Editing Follow-Up Emails and Auto-Responders
- Creating Email Newsletters
- Editing and Proofreading all Public Documentation
- Basic Image Editing (using Photoshop or Canva)
- Blog Publishing Management
- Moderating Blog Comments
- Blog Content Creation (guest or ghost writing)
- Press Release and/or Newsletter Writing
- Copywriting (do not suggest sales copy here – that’s special)
- Website Analysis
- Weekly/Monthly Google Analytics and Traffic Reports
- Competitor Analysis
- Landing Page Set-up/Creation
- Social Bookmarking (e.g. Digg, Stumble Upon, Reddit, Digg, etc.)
Now, if your VA has creative talents such as graphic/web design or web developing then stop tinkering around in Photoshop (it’s truly a massive waste of time for every entrepreneur that doesn’t know what they are doing) and pay someone who truly does know what they’re doing and able to do it right the first time. Not only will your content look better but you will be able to spend more time doing other things you love. You know you just love the idea of a creative superhero taking over the design spectrum of ideas you’ve been hoarding. Here’s the list for the creative folk …
- Designing Logos, Banners, Icons, eBooks (and the list goes on …)
- Designing infographics
- Creating Mock-Ups and Designing Websites
- Designing Landing/Sales/Opt-In Pages
- Designing Social Media Graphics and Cover Images
- Basic Video Editing (splicing, dicing and all that fun stuff)
- Website Support and Development
- Installation of WordPress Themes, Plug-Ins and Widgets
- WordPress Theme Research and Customization
- WordPress Functionality and Plug-In Enhancement
- Website Maintenance, security and Troubleshooting
- CRM and Social Media Integration
As you can see from the list of tasks presented here, your VAs can handle almost anything for you and are available at your disposal. Working with Vas has gone much further than most people ever thought possible and keeps growing by the day. It is all about business growth as well as waking up and realizing that, as a business owner, you shouldn’t be doing half the things you’re doing on a day-to-day basis.
I truly hope this shortlist serves as a spring board for you to take the plunge and outsource some help that you know you already need.
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Crystal Kordalchuk
Crystal is an artist, a writer, an organizer, a dreamer, a doer, and down-right proud of it NERD!.
Struck with a love for #AllThings creative at a very young age, Crystal dreamed of a life fueled by her passion for creating and bringing the stories and images in her mind into reality.
As she worked toward her dreams, she earned a diploma as a Computer Applications Specialist then another in Graphic Design and from there began to develop her extensive background in multimedia and the arts. She began her worked in the magazine industry as a layout designer and had a succession of design jobs thereafter. It was her role as a graphic/web designer that gave her the first real glimpse of her future. Soon she began a side job as a freelance designer while keeping one foot in the corporate world. A spark was lit! She turned her freelance gig into a full-time business combining design work with her other passion: creating organization from virtual chaos.
Crystal is one of the most organized individuals on the planet. She is by all means a Zen master of her crafts. She excels at helping others become “untangled” and provides her clients with tools to run their businesses smoothly while she takes care of the details behind the scenes. Thus Virtually Untangled was born. A successful business where her work as a top notch creative in graphic and web — with a twist of virtual assistant — married into one amazing place where clients can come with their virtual messes and become magically untangled. Crystal can always make sense of even the most unorganized chaos and offers a virtual detox of order and peace, so her clients can get busy doing the work that they love the most.
